ORC Proposal Submission Process

PROPOSAL SUBMISSION MATERIALS AND DEADLINES

Completed proposals, with all required signed internal documents, must be submitted for review and approval through ARGIS no less than five full business days prior to the published sponsoring agency deadline.

For more information regarding the “5 Day Rule” please refer to the following notice from our Vice President of Research, Dr. Elizabeth Klonoff. CLICK HERE

A complete proposal for ARGIS review and approval consists of:

A copy (or link to) the sponsoring agency guidelines

Complete internal budget with budget justification

A complete proposal package meeting all of the requirements of the sponsoring agency guidelines

Subcontractor documentation, if applicable (at a minimum):
ORC Location and Hours of Operation
The ORC is located in Suite 501 of the University Tower in Research Park. The office is open from 8:00 a.m. to 5:00 p.m., Monday-Friday, and all business must be conducted during these hours.

 
Helpful Tips

Complete a draft Proposal Transmittal Form in ARGIS to notify your ORC Contracts & Grants team member as soon as a potential funding opportunity is identified.

This will allow the team to review the agency requirements and prepare for the submission well in advance and provide the optimum customer service to you.

Although agencies may have deadlines in the evening or on the weekend, the ORC office close at 5PM and is closed on Saturday and Sunday, stated UCF holidays.

It is the responsibility of the PI to ensure leadership review and approval is obtained prior to agency submission. Giving your Department, College, or Institute leadership advanced notice of a proposal to be routed. It is advised that you discuss any unusual requests or circumstances with your leadership approver prior to actual proposal routing to aid in a smooth routing process.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Submission Procedures

When a complete proposal is ready for submission to the agency, the ORC Contracts & Grants team member will submit the proposal on the university’s behalf. If the agency requires the PI to submit the proposal, the proposal must be routed through ARGIS prior to PI submission. The ORC routing process takes five days. Additional time should be allowed to enable sufficient time for the PI to submit after final review and approval through the ARGIS PTF review and approval process. Only complete and unedited applications that have been fully reviewed and approved by ORC through the ARGIS PTF process may be submitted by the PI on behalf of the university. Under no circumstances should proposals be submitted by any party on behalf of UCF other than ORC or ORC Research Foundation.

For more information, please read UCF Policy 4-214 Proposal and Acceptance of Sponsored Awards for Research and Development.

 

 

SERVICES PROVIDED BY ORC CONTRACTS & GRANTS

Initial review will take place within 2 full business days. It will include:
  • Review proposal documents to ensure university and sponsoring agency requirements are fulfilled
  • Review the internal budget to check for accuracy and completeness
  • Note any corrections that need to be addressed in the Notes Section in ARGIS
Final review by ORC will occur after the PI or PI delegate has certified that all documents have be finalized and are ready for agency submission. Document certification must occur not less than two full business days prior to close of business on the agency deadline day.

After final review, ensuring the proposal is complete, administratively accurate and follows agency guidelines and any other applicable requirements. ORC staff will then complete and sign necessary assurances, certifications and representations. Any proposal that does not meet review criteria will be demoted back to the investigator team for further correction.

Fully routed and approved proposals will be submitted by the ORC Proposal Manager after final review of certified documents.

 
Submission Authority on Behalf of UCF

  • The Office of Research & Commercialization (ORC) Proposal team assists faculty in pursuing funding from external and/or internal sources of support for their research mission by reviewing documents to ensure they meet the sponsoring agency criteria and abide by all applicable institutional and state requirements.
  • The ORC is the only office vested with the authority to sign research proposals and contracts on behalf of the University of Central Florida. (See UCF Policy 4-214.)
  • The ORC must verify that a proposal is current, complete, and accurate. Therefore, ORC must review, approve, and sign all proposals, including those when UCF will be a subcontractor, prior to submission to the funding agency.
  • Faculty members are not authorized to submit proposals without prior College, Department, Center, Institute, and ORC review and approval.
  • The review and approval process is performed through the electronic Proposal Transmittal Form (PTF) in ARGIS.

Budget Templates

 

Below you will find NIH and NS budget templates. Although they are tailored for NIH or NSF, they can be used for developing your budget for any funding source.

Serving Faculty


The Office of Research serves UCF scholars as the official liaison between UCF and funding sources and by helping faculty work through the proposal and contract management process.

This site includes information to assist university scholars through the announcement, application and post-award stages and to familiarize prospective partners with the breadth of funded research conducted at the university.

Sponsored research at UCF is growing exponentially. In 2011 the university surpassed the $100 million dollar mark in external funding for the seventh straight year with $106.6 million. And UCF's pioneering efforts to commercialize technology continued to stimulate local economies throughout the state. The UCF Business Incubation program expanded to nine locations and multiple governments and communities served with the opening of a center in Volusia County, its ninth location. As a 2011 Carnegie Foundation "very high research activity" university, UCF is committed to the pursuit of excellence and intellectual growth and seeks to excel at moving ideas to innovation and realization.
AAHRPPseal