ECC stands for Employee Compensation Compliance and the ECC system is used by UCF to
complete Payroll Certification. The system is pre-populated with employee payroll data
(amounts sources, departmental information, etc.) to be verified by the employee or their
supervisor. The system provides a breakdown of an individual’s salary (as a dollar value and
percentage) for the given period of performance.

ECRT was an effort-based certification that UCF replaced by using Huron’s Employee
Compensation Compliance (ECC) system to be a payroll-based certification system.

Payroll Certification is a review of salaries charged to sponsored awards and verification the
charges accurately reflect the work performed.

Payroll Certification is necessary to help comply with the provisions of UCF�s Time and Effort policy, federal policy (Uniform Guidance, Subpart E - Cost Principles �200.430), and other relevant agency policies that govern the need to provide certification of an individual's salary and effort pursuant to his/her sponsored and non-sponsored program.

Primary Department Coordinators � Are responsible for Pre-Review of payroll and employee information prior to certification by Self Certifiers

Faculty, A&P Personnel and Adjunct Faculty � Considered Self-Certifiers. Are responsible to certify payroll statements for themselves and their researchers (OPS, USPS, and GRAs

The ECC system can be accessed using the link listed here:
https://ucf.huronecc.com/ecc/RedirectHome.do.

You will use your Single Sign On (SSO) credentials to log in to the ECC system. Any statements requiring you review will automatically appear on your Homepage, under the Payroll Awaiting Certification tab. The Homepage is the default start page when you log in to the ECC system.

The ECC system receives data feeds that provide employee, department, project and payroll information to be displayed as a Payroll Statement for the given period of performance.

ECC project and payroll data is uploaded nightly. Salary transfers are reflected in the ECC
system on Wednesday and Friday mornings. If there are errors to payroll information, they can
be manually adjusted by emailing Daniel.Sierra@ucf.edu and Kim.Descorbeth@ucf.edu.

Three times a year, Spring, Summer and Fall.

ECC Payroll Certification information is used to help comply with the provisions of UCF’s Time
and Effort policy, federal policy (Uniform Guidance, Subpart E - Cost Principles §200.430), and
other relevant agency policies that govern the need to provide certification of an individual's
effort pursuant to his/her sponsored and non-sponsored programs. Specifically as a means to
verify federal reports and satisfy potential audit requests.

ECC Department Coordinators is a role filled by a department-selected employee that is responsible for the Pre-Review of sponsored statements, as well as working as the liaison to communicate with department faculty and staff regarding completion of ECC Payroll Certification.

Incomplete or incorrect ECC Payroll Certifications would mean that they are out of compliance with UCF�s Time and Effort policy, federal policy (Uniform Guidance, Subpart E - Cost Principles �200.430), NIH Salary Limitation on Grants, and other relevant agency policies that govern the need to provide certification of an individual's effort pursuant to his/her sponsored and non-sponsored programs.

For questions about ECC Payroll Certification, contact Daniel Sierra at Daniel.Sierra@ucf.edu, 407-882-2015.

Pre-Review is a department review of employee payroll statements prior to releasing the ECC payroll statements to faculty for certification. Steps are as follows:

1. Log into ECC when the Pre-Review period has begun
2. Review ECC Homepage Associated Certifiers tab for your department employees in Payroll Ready for Pre-Review status
3. Select individual employees from the ECC Homepage Associated Certifiers tab and review their ECC Payroll statement to verify sponsored and/or non-sponsored direct charges.
4. If all information is correct, click the Pre-Review button. The statement will be ready to certify by faculty when the Certification Period begins or, if completed post- Certification Period opening, after 24 hours (ECC Department Coordinators are responsible to communicate with faculty regarding the availability of payroll statements to be certified once Pre-Review has been completed.

The Pre-Review period begins prior to the certification period opening and generally lasts two weeks. ECC Department Coordinators are to log into the ECC system and complete all necessary Pre-Reviews.

ECC Department Coordinators are responsible for the following:

• Completing ECC Department Coordinator Training with Daniel Sierra or Kim Descorbeth
• Understanding of the ECC system
• Understanding of UCF’s payroll system, including Human Capital Management (establishing/updating payroll through ePAFs and salary cost transfers)
• Timely review and completion of Pre-Review of ECC Statements
• Requesting necessary updates to personnel in ECC (payroll updates, department updates,
  proxies, designees, etc.)

Certification if my salary is not direct charged to my sponsored research project(s)?
A Release Time account represents Research Release Time towards Sponsored Research paid by
the employee’s department E&G account. It is used when a PI and/or Co-PI(s) does not/will not
have charged salary to a sponsored project so that the PI and/or Co-PI(s) have an opportunity to
represent their Research Release Time towards Sponsored Research in the Employee
Compensation Compliance (ECC) system.

If there is any inconsistency with payroll (such as missing projects, payroll distribution different
than assumed, salary transfer not reflected, etc.) please contact your department effort
coordinator or Daniel Sierra, at Daniel.Sierra@ucf.edu so that proper corrections to the statement
may be made.

If there is any inconsistency with payroll (such as missing projects, payroll distribution different
than assumed, salary transfer not reflected, etc.) please contact your department effort
coordinator or Daniel Sierra, at Daniel.Sierra@ucf.edu so that proper corrections to the statement
may be made.

If you want to show that you worked towards the project(s), you have two options:

1. Have salary transferred to the project to reflect time spent towards the project as a direct
   charge, OR -
2. Request a Release Time account to be created and added to specific ECC Payroll
   Statements to reflect time spent towards the project as E&G Research Release Time

Have you direct charged your salary to the project during the period in review?
If the above is answered “No”, and you want to show that you worked towards the project(s),
you have two options:

1. Have salary transferred to the project to reflect time spent towards the project as a direct
   charge, OR -
2. Request a Release Time account to be created and added to specific ECC Payroll
   Statements to reflect time spent towards the project as E&G Research Release Time

The steps to getting a Release Time account created and loaded to the ECC Payroll Certification
system:

1. Department determines the need for a Release Time account for an award.
2. The department creates an AMR in HRS Grants for a Release Time account.
3. The Award Management Team creates the Release Time account and notifies the
   department and PI.
4. The department provides Compliance with a listing of Release Time accounts to be added
   to ECC (naming Employees and periods to add the Release Time accounts to).
5. Compliance notifies the departments that the Release Time accounts have been added to
   the ECC statements.
6. Departments can complete the Pre-Review of those statements containing the newly
   added Release Time accounts.
7. PIs and Co-PIs can certify their Release Time in ECC.